HRMS and payroll, punch to payslip.
Helmsman builds custom HRMS and payroll software that runs attendance, leave, payroll and appraisals in one flow, from the first punch of the day to the payslip. It is shaped around your own shifts, leave rules, pay structures and approvals, so payroll is worked out from the attendance behind it instead of being rebuilt in a spreadsheet each month.
From $3,000Typically $3,000 to $80,000See pricing
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Who needs HRMS and payroll software?
You probably need it if…
- Attendance is collected from registers or machines and re-typed into a payroll sheet every month.
- Leave balances are disputed because nobody trusts the figure.
- Payroll depends on one person and one spreadsheet that only they understand.
- Shifts, overtime and late marks are worked out by hand, differently at each location.
- Appraisals happen on paper, and the outcome never quite reaches the salary.
What does HRMS and payroll software include?
- 01
Employee records
One record per employee
Joining details, documents, position, department and pay structure kept against one employee record, with history as people change roles or locations.
- 02
Attendance & shifts
Attendance as it happens
Daily attendance, shifts, late marks and overtime recorded once, so the figure used for payroll is the figure the employee saw.
- 03
Leave
Leave rules, applied by the system
Leave types, balances and approvals that follow your policy, so employees can see what is left and managers approve with the facts in front of them.
- 04
Payroll
Payroll from the attendance behind it
Salaries worked out from attendance, leave and each person's pay structure, including deductions and bonuses, with payslips produced from the same figures.
- 05
Appraisals
Reviews that reach the salary
Appraisal cycles, ratings and increments recorded in the system, so the outcome of a review carries through to the next payroll.
- 06
Requests & approvals
Requests without the paperwork
Leave requests, attendance corrections and approvals that move through your reporting lines, with alerts so nothing waits on someone remembering.
- 07
Reports
The workforce on one screen
Headcount, attendance, leave and payroll cost by department and location on live data, for management and for accounts.
- 08
Integrations
Connected to accounts
Payroll posted to your accounting software or ERP, so salary cost reaches the books without being typed in again.
How does Helmsman deliver HRMS and payroll software?
The full approachAn HRMS project starts with your rules as they are actually applied: shifts, leave policies, pay structures, overtime and the exceptions every company has. Helmsman sits with HR, accounts and the managers who approve, and agrees in writing what the system has to calculate and who approves what before any screen is designed.
The system is built in stages, with working software you can review as it comes together, so the calculations are checked by the people who know your payroll before anyone relies on them. Employee data is migrated, managers and staff are trained, and the system goes live department by department. When a policy changes later, the rule is changed in the system rather than in a spreadsheet.
- 01UnderstandProcess map
- 02AnalyseRequirement document
- 03ArchitectSolution structure
- 04DesignScreens and flows
- 05DevelopWorking software
- 06ImplementLive system
- 07EvolveOngoing support
Industries we build this for
HRMS questions, answered.
What is HRMS software?
HRMS (human resource management system) software keeps employee records, attendance, leave, payroll and appraisals in one system. A custom HRMS follows your own shifts, leave rules and pay structures instead of a generic template.
Can the HRMS calculate payroll from attendance?
Yes. Payroll is worked out from the attendance, leave and overtime already recorded, against each employee's pay structure, so the monthly salary sheet is no longer rebuilt by hand.
Can different locations follow different shifts and rules?
Yes. Shifts, leave policies and pay rules can be set by location, department or category of employee, so a factory, a farm and a head office can each follow their own rules in one system.
Can the HRMS work with our accounting software?
Usually yes, if that software has a way in, such as an API or a data export. Payroll is then posted to it through system integration, so salary cost reaches the books without being typed again.
Is employee data kept confidential?
Yes. Access is set by role, so people see only the records they are meant to, and Helmsman signs an NDA on every project.